A packing list is also used as evidence of the dispute between the carrier and the exporter over the dimensions and weight of the cargo. The packing list, commercial invoice and bill of lading are the most basic and important documents for import customs clearance. The packing list is usually created by the sender. This template lists 1 product per item. It automatically populates and calculates the Net Weight, Gross Weight, and Cubic Dimensions (m3) fields, which are saved for your products to automatically add to the packing list. As mentioned earlier, packing lists are an essential part of the transportation process, whether you are shipping goods domestically or internationally. A packing list is a document that lists all products shipped in a single transaction. It is used by the carrier to verify that the products to be shipped correspond to the description on this list. This document can be created manually or using shipping software. When creating a packing list, be sure to include the following information: When it comes to packing for a freight shipment, there are a few things to keep in mind to make sure everything arrives safely and on time. This document is important because it is used by the freight company to determine what items to ship and how to pack them. Here are some tips for creating an effective packing list document: Commercial invoice and packing list are important documents for customs declaration. Find out what`s required in each document.
A packing list should include a description of the contents of the shipment, the quantity of each item, the weight of the shipment and the dimensions of the shipment. (2) The packing list, weight list and size list generally do not indicate the consignee, price and shipping status, and the general description is generally used for the description of the goods. Packing lists are used in international trade to provide accurate information about the contents of a shipment. The document contains important information, including: How do I fill out a packing list? A packing list must be handwritten or typed and securely attached to the outside of the package with a bag. (5) If the letter of credit requires the fulfilment of certain special conditions on the packing list, the weight list and the size list, this should be done accordingly. How can the use of packing lists be standardized, exporters are more efficient and materiel management is standardized? Your shipment does not necessarily need a packing list. For very small or low-value shipments or easily identifiable goods, a packing list is considered a «good to have» shipping document and not a «must-have». A shipping packing list must contain accurate information about the origin and contents of a shipment, including: The relevant content is indicated on the commercial invoice, but if the letter of credit has certain requirements, it must be prepared in strict accordance with the agreement of the letter of credit. Important shipping and logistics details are included to help the consignee, logistics company and customs brokers properly arrange transportation, customs clearance and final delivery of goods. Shipping details include: (1) To keep the packing list, weight list, and size list consistent with the invoice, the number and date columns are exactly the same as the invoice. The information on the commercial invoice must match the corresponding fields in the packing list (for example, the quantity of units for each product must be the same on the commercial invoice and on the packing list). A packing list lists the contents of each package (box, pallets, etc.).
It contains weights, measures and detailed lists of goods in each package. The packing list must be included in the box or package and can be attached to the outside of a package with a copy inside. When creating a packing list, be sure to provide as much detail as possible about the shipment. Here are some important details you should include: You may see or hear a packing list referenced with a variety of alternative terms, such as: Who needs to provide the packing list? It makes sense that whoever packs the goods should take responsibility for creating the packing list. This is because the form must contain information about how the goods are packed and what they are made of. Although the seller or exporter usually packs the goods for shipment, sometimes a carrier may repack the goods in their warehouse. In these cases, the carrier is responsible for filling in the packing list. Customs teams at ports of origin and arrival refer to a packing list to verify that the product and packaging comply with local rules and regulations. The document assists customs officers at the port of destination in calculating the import duties or taxes payable and in determining whether reduced duties or preferential treatment should be applied to a shipment. A packing list is compiled by those responsible for packing the goods – usually the seller, exporter or carrier.
It is essential for sea and air transport. The document contains details about the type, weight and dimensions of the goods in the shipment. It also includes information on how the goods were packed and notes the marks or numbers on the outside of the box, box or other container used to protect the goods during transport. In general, the packing list for the export declaration and the packing list for import customs clearance have the same details. Sixth, if the letter of credit requires a «plain packing list», it must be completed by a third party without indicating the name of the beneficiary. This is because the importer is reluctant to expose the original exporter to its buyers when submitting documents, so the exporter must issue neutral documents. If the letter of credit requires the use of plain paper to complete these two documents, you generally do not include the name of the beneficiary and the issuing bank in the documents and do not attach a signature. Not only are exporting companies required to provide a packing list and a weight list when making the export customs declaration, but the packing list is also often used as an exchange declaration document in the letter of credit. For goods that do not fall into the above categories, a packing list brings efficiency to the shipping process as it serves several purposes: First, some exporting companies print the names of the two documents together.
If only one of the documents in the letter of credit is to be issued, the name of the other document must be deleted. The name of the document must meet the requirements of the letter of credit. If «Weight Note» is specified in the Letter of Credit, the document name cannot use «Weight List». Is there a fixed format for the packing list of exported goods? Your export packing list should include information about the number of units, boxes, and other packaging information available, and all of these details should match the commercial invoice and reflect the same parties involved in the transaction. The packing list (also known as a parcel letter, unpacking note, delivery note, waybill, delivery list, customer manifest or receipt, shipping list) is a document that indicates the contents and often also the dimensions and weight of each package or container. It serves to inform all parties involved in the shipment, including transport agencies, authorities and customers, about the contents of the package. This helps them process the package accordingly. The packing list is a complementary document to the invoice that lists the details of the packing matters agreed between the buyer and seller in the letter of credit (or contract), which is suitable for the foreign buyer for customs control and inspection of imported goods upon arrival of the goods at the port of destination. The packing lists must also indicate whether solid wood was used to pack the shipment and, if applicable, provide the required fumigation or heat treatment certificate. In international trade and transport, there are documents that specify the characteristics and requirements of the cargo. Shipping documents are the most important documents for international sales and purchases and are considered goods identification documents.
Shipping documents are crucial at the time of purchase because, after fulfilling its financial obligations and clearing accounts with the seller or bank, the buyer can only complete customs formalities and customs clearance of the goods by providing international shipping documents. International shipping documents and their different types are described in this article. The most common of these documents are: The data and content on the packing list must correspond to the relevant content of other export declaration documents such as the bill of lading, as well as the actual status of the goods.